Printed by the Authority of the State of Illinois
IOCI 0019 - PO# 694 - 2,500 - 8/09
PublicAssistance
Funding Process
Disaster occurs
Local government conducts damage assessment
Local damage assessment information
provided to IEMA
IEMA determines need for FEMA/IEMA
damage assessment
FEMA/IEMA conduct preliminary damage
assessment with local officials
Governor may request Federal Disaster
Declaration
Federal Disaster Declaration made by the
President (a per capita amount of eligible
costs is required)
Public assistance applicants’ briefing
Project worksheets are developed, reviewed,
approved, and obligated by
FEMA
IEMA reimburses applicants for eligible expenses/
eligible work completed
Project Closeout Inspection
Records Retention and Audit
ImportantWebsites
Real-time disaster information and
preparedness tips
www.ready.illinois.gov
The Illinois EmergencyManagement Agency’s
Official website
http://state.il.us/iema
Bureau of Disaster Assistance and
Preparedness website
http://www.iema.illinois.gov/
iema/disaster/disaster.htm
IEMA’s 24-hour Emergency
Telecommunications Center
(800) 782.7860Printed by the Authority of the State of Illinois
IOCI 0019 - PO# 694 - 2,500 - 8/09
PublicAssistance
Funding Process
Disaster occurs
Local government conducts damage assessment
Local damage assessment information
provided to IEMA
IEMA determines need for FEMA/IEMA
damage assessment
FEMA/IEMA conduct preliminary damage
assessment with local officials
Governor may request Federal Disaster
Declaration
Federal Disaster Declaration made by the
President (a per capita amount of eligible
costs is required)
Public assistance applicants’ briefing
Project worksheets are developed, reviewed,
approved, and obligated by
FEMA
IEMA reimburses applicants for eligible expenses/
eligible work completed
Project Closeout Inspection
Records Retention and Audit
ImportantWebsites
Real-time disaster information and
preparedness tips
www.ready.illinois.gov
The Illinois EmergencyManagement Agency’s
Official website
http://state.il.us/iema
Bureau of Disaster Assistance and
Preparedness website
http://www.iema.illinois.gov/
iema/disaster/disaster.htm
IEMA’s 24-hour Emergency
Telecommunications Center
(800) 782.7860LocalResponse
All disasters begin with a local response. Local
resources are used to respond to the disaster.
The chief local elected official in a city or county
may declare a local disaster in order to activate
that jurisdiction’s emergency operations plan.
Citizens should report damages to their
City/County Emergency Management Agency
or City/County officials.
LocalGovernmentRequestsAssistance
If a city’s or a county’s response capabilities are
overwhelmed or depleted, local officialsmay request
assistance from IEMA. Cities in need of
State assistance should make their request
through the County Emergency Management
Agency. County EMAs should submit all requests
for State assistance to IEMA.
StateDisasterDeclaration
The Governor may proclaim a state disaster,
which allows state agency resources to assist
local governments. For example, the Illinois Department
of Transportation or the Illinois Department
of Corrections may be requested to help
with debris removal.
PreliminaryDamageAssessments
Damage information (private property, business
losses, and public infrastructure damages) must
be first collected by local officials. Based upon
the information collected by local officials, IEMA
may request a Federal/State Preliminary Damage
Assessment (PDA). During the visit, the PDA
team tours, collects and analyzes the damage
information. The damage assessment team
members include IEMA, FEMA, SBA, and local officials.
Local officials MUST be prepared to show
all damages to the PDA team(s).
NOTE: The ability to gather damage information
expeditiously may be hindered due to the nature
and severity of the disaster. For example,
flood damage cannot be accurately assessed
until water levels recede enough to allow PDA
teams access to impacted buildings and homes.
PublicAssistance
Helps reimburse local, county, and state governments,
and certain private, non-profit organizations
in declared counties for debris
removal, emergency protective measures, and
repair/replacement of damaged public infrastructure.
Emergency Work includes debris removal
and emergency protective measures.
Permanent Work categories include roads and
bridges, water control facilities, buildings and
equipment, utilities, and parks/recreational facilities.
Damages and costs incurred from a disaster
are measured by a statewide and county
per capita dollar threshold. These factors are
considered by FEMA when determining the
need for a Public Assistancemajor disaster declaration.
PublicAssistanceDisasterBriefings for
LocalOfficials
IEMA conducts applicant briefings to explain to
local officials the Public Assistance Programpolicies
and procedures, how project worksheets
are prepared and the reimbursement processes
and procedures. Local officials have 30 days
fromthe date of the Disaster Declaration to submit
a request for Public Assistance to the Illinois
Emergency Management Agency.
HazardMitigationGrant Program
After a Presidential Declaration the Hazard Mitigation
Grant Program(HMGP) provides federal
assistance to states, local units of government
and certain private non-profit organizations for
long-term mitigation measures and all-hazards
mitigation planning.
Applicant organizations must have a FEMA-approvedmitigation
plan in place prior to the submission
of project applications to FEMA, with the
proposed project identified in the plan. Local
government applicants must belong to the National
Flood Insurance Program (NFIP).
Requesting a PresidentialDisaster
Declaration
If the Governor asks the President for a Major Disaster
declaration, the request is submitted
through FEMA Region V in Chicago. FEMA reviews
the Governor’s request and makes a recommendation
to the President. The President
then makes the decision on the Governor’s request.
If theRequest isDenied
The Governor may appeal the denial. The appeal
must be submitted within 30 days and provide
additional NEW information to the original
request for re-consideration.
PresidentApprovesDisasterRequest
Depending on the State’s request, the Federal
disaster declaration may make assistance available
to families, businesses, local governments,
and/or certain private non-profit organizations
located in declared counties that suffered eligible
disaster related damages. The primary federal
assistance programs are Individual
Assistance, Public Assistance, Hazard Mitigation
Assistance, and Small Business Administration disaster
loans.
IndividualAssistance
Helps individuals and households in declared
counties begin the recovery process after a disaster.
Individual Assistance programs include: Individuals
& Households Program, Minimum
Essential Repair, Disaster Unemployment, and
other programs. Homeowners, renters, and businessesmay
apply to the SBA for low interest economic
impact disasters loans. Individuals,
families, and businesses have 60 days after the
declaration is issued to register for assistance either
by telephone or the internet.