December 9, 2015

Board Meeting Minutes

Minutes December 9, 2015

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, December 9, 2015 at the Divernon Village Hall. Mayor Randy Rhodes called the meeting to order at 6:30 p.m. After the Pledge of Allegiance was recited by all in attendance, Mayor Randy Rhodes called roll: Randy Rhodes “Here”, Jamie Morgan “Here”, Melissa Layton “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance was Superintendent Jeremy Rhodes. Police Chief Barclay Harris was absent. Jim Copelin arrived at 6:47 p.m.

A motion was made by Hedges and seconded by Baer to approve the minutes of November 25, 2015. The motion was approved 4-0. Morgan voting present.

A motion was made by Brenning and seconded by Layton to approve the corrected executive session minutes of November 25, 2015. The motion was approved 4-0. Morgan voting present.

Brenning presented the bills with a motion that they be approved with three additions. Otter Lake Water Commission $7781.07, Frontier Communications, $492.99, and AT&T $238.95. After Morgan seconded the motion it was approved 5-0.

Lana Swain, owner of the Corner Bar asked for permission to keep her bar open an additional hour on New Year’s Eve. A motion was made by Brenning and seconded by Layton to allow the bar to remain open until 2:00 a.m. The motion carried 5-0.

William Adams was present to ask if the Board had received any updates on when the State would be releasing funds to the Village. The Mayor said he had received some information and would address it during committee reports.

Supervisors Reports:

Public Works:

Superintendent Jeremy Rhodes reported that Benton and Associates had inspected the water tower. The discoloration on the bottom is just mold and mildew and not any damage. Equipment will be rented to clean the tower. The new modules for the gas meters have been received, but about half were the wrong type and had to be returned. Rhodes said that this setback would mean that the new meters wouldn’t be installed until April or May. Layton asked that barricades be set out on Saturday morning for Christmas on the Square.

Committee Reports:

Economic Development, Zoning, TIF, Building Permits:

R. Rhodes and J. Rhodes met with Alan Alexander of the Sangamon County Health Department. Alexander reported that he is working on having the trailers removed at 220 Lewis and 25 Madison. The house at 224 Lewis will need to be reinspected. The annual TIF Joint Board of Review meeting will be held on Wednesday, December 16, 2015 at 6:00 p.m. at the Village Hall.

Public Utilities, Water, Sewer and Gas:

A motion was made by Baer and seconded by Morgan to approve Resolution 2015-004. The resolution is to enter into an agreement with Homefield Energy to provide electricity to the Village until June of 2016. At that time, the agreement may be extended depending on the bid made by Homefield. The motion passed 6-0.

Minutes December 9, 2015

Finance, Personnel, Technology, GIS:

Mayor Rhodes read letters received from House Speaker Madigan and Representative Jimenez explaining that the General Assembly had voted to release funds to cities and villages in the state. No timetable was given. A letter was received from the Illinois Municipal Retirement Fund. The letter was in regards to the Illinois Municipal Risk Management Association’s request to become part of IMRF. The Village is to give its recommendation. The Board asked Molnar and Treasurer Christine Nichols to find out how this may affect the Village and report back at the next meeting.

Public Safety, Police, Health and Safety:

Someone on the north end of town is raising a pig in their back yard. Morgan will get with Chief Harris and have the problem taken care of.

Public Works, Streets, Alleys and Sidewalks:

Copelin reported that he had not received the final report from the Sangamon County Hazard Mitigation Committee. He has sent an email and should have an update soon.

Building Grounds and Lights, Parks, Recreation:

The Board voted for the winners in the annual Christmas lights contest. First place was 10 Cornsilk Lane, second place 547 1st Street and third place 11 Cornsilk Lane. They will be awarded at Christmas on the Square on Saturday.

Old Business:

None.

New Business:

A motion was made by Brenning to approve the requests for liquor licenses for the Corner Bar, Circle K, and Maddy’s Tavern. After a second by Hedges, the motion carried 6-0. Bids were opened for the purchase of the 2007 Ford pickup. Two bids were received. Youset Dabbagh for $3868.00 and R Wayne Flemister for $611.00. A motion was made by Copelin and seconded by Morgan to accept the bid from Dabbagh. The motion was approved 6-0.

A motion was made by Layton to go into executive session to discuss personnel at 7:32 p.m.

The Board returned to regular session at 7:42 p.m.

A motion was made by Copelin to purchase holiday gift cards for employees as a Christmas bonus. Full time employees to receive $100.00 cards and part time employee’s $50.00 cards. After the motion was seconded by Baer it carried 6-0.

Motion by Layton to adjourn at 7:44 pm.

Randy Rhodes Rodney Molnar

Village President Village Clerk