July 13, 2016

Board Meeting Minutes

Minutes July 13, 2016 Page 3523

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, July 13, 2016 at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 6:30 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Wayne Jones “Here”, Melissa Layton, Jim Copelin “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance was Superintendent Jeremy Rhodes. Police Chief Barclay Harris was absent.

A motion was made by Copelin and seconded by Layton to approve the minutes of June 22, 2016. The motion passed 4-0. Brenning and Hedges voting present.

Brenning presented the Village bills with a motion that they be approved. After Baer seconded the motion it was approved 6-0.

Supervisors Reports:

Public Works:

Superintendent Rhodes reported that the three new gas valves have been installed. Parts for the Third Street sewer lift station have come in and will be installed soon. All permits have been received for the water main project and Rhodes hopes to begin as soon as street work is completed.

Committee Reports:

Economic Development, Zoning, TIF, Building Permits:

David Catlin was in attendance for a couple of items. He had reviewed the draft of the amendment to the TIF redevelopment agreement and was satisfied with the draft. A motion was made by Baer and seconded by Hedges to accept the amendment to the TIF agreement with Catlin. The motion passed 6-0. Catlin was also interested if changes were being made to the requirements needed for commercial building permits. Mayor Rhodes said he is working on it and hopes to have a presentation to the Board soon.

Public Utilities, Water, Sewer and Gas:

A discussion was held concerning sewer rates. Baer received an estimate from Benton and Associates to do a detailed cost analysis of the sewer system and make a recommendation to the Board at a cost of $3500.00. A motion was made by Baer and seconded by Brenning to accept the bid. The motion carried 6-0. A discussion was held concerning the policy for allowing antennas on the top of the water tower. The Board does not have a policy in place. The Fire Department would like to install an antenna on the tower to improve communications. R. Rhodes will check with Benton to get some input before moving forward.

Finance, Personnel, Technology, GIS:

Brenning made the motion to allow Treasurer Christine Nichols to purchase a copy of Quickbooks software for general ledger and accounts payables from Best Buy at a cost of $1225.00. After the motion was seconded by Hedges, it was approved 6-0. Brenning reported that the auditors would be at the Village Hall on July 25th and 26th. The Board approved the purchase of a new fax machine for the office at a cost of $149.00 from Staples. Mayor Rhodes

Minutes July 13, 2016 Page 3524

recommended not renewing the contract with the Elert system. A motion was made by Jones and seconded by Layton to drop the system. The motion passed 6-0.

Public Safety, Police, Health and Safety:

Jones passed out some data and made a detailed report on the agreement between the Village and the Sangamon County Animal Control. Jones feels that the Village’s animal control officer is a good value.

A motion was made by Jones and seconded by Layton to renew the intergovernmental agreement with Sangamon County for animal control. The motion carried 6-0

Public Works, Streets, Alleys and Sidewalks:

A motion was made by Copelin to accept the bid from Illinois Road Contractors of $24,919.00 for the MFT work on the Village streets this year. After the motion was seconded by Hedges, it was approved 6-0.

Building Grounds and Lights, Parks, Recreation:

Nothing to report.

Old Business:

None.

New Business:

A motion was made by Layton and seconded by Baer to donate $50.00 to the Township Library for the annual Summer Reading Program. The motion carried 6-0.

A motion was made by Hedges to renew the liquor license for Toni’s Cafe. After the motion was seconded by Brenning, it passed 6-0.

A motion was made by Layton to go into executive session to discuss personnel at 7:59 p.m.

The Board returned to regular session at 8:42 p.m.

A motion was made by Copelin to terminate the employment of public works employee Jason Horn effective July 16, 2016. He will first be given the opportunity to resign. The motion was seconded by Layton and carried 6-0.

Motion by Hedges to adjourn at 8:47 p.m.

Randy Rhodes Rodney Molnar

Village President Village Clerk