July 9, 2014

Board Meeting Minutes

Minutes July 9, 2014

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, July 9, 2014, at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 6:00 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Melissa Layton “Here”, Pam Cronister “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance was Superintendent Larry Rhodes. Jim Copelin and Police Chief Barclay Harris were absent.

A motion was made by Cronister to approve the minutes of June 25, 2014. Baer seconded and the motion passed 5-0.

Brenning presented the Village bills with a motion that they be approved. After Hedges seconded the motion, it was approved 5-0.

Superintendent Report:

Larry Rhodes reported on a meeting he had with Mike Irwin and Ed Dougherty of the Illinois Department of Transportation concerning the transition from sidewalk to streets in regards to the Americans with Disabilities Act. They outlined some options for the Village that can be done at the walks at Brown and State streets as well as Third and Brown streets. He also reported on a storm sewer collapse on Springer Street. The excess amount of water being used at the community garden was caused by a leak. The hydrant has been replaced.

Police Report:

Chief Harris was not in attendance.

Committee Reports:

Streets, Alleys, and Utilities:

Cronister reported that two bids were received for the oil and chipping of streets this year. The bids were from P.H. Broughton for $56,523.00 and Illinois Road Contractors for $49,384.00. A motion was made by Cronister and seconded by Layton to accept the bid from IRC. The motion carried 5-0. The Illinois Department of Transportation sent a letter to the contractor that won the bid for the Safe Routes to Schools project on June 3, 2014. A preconstruction meeting will be set up.

Finance:

A motion was made by Brenning to enter into a reciprocal information agreement with the Illinois Department of Revenue. After the motion was seconded by Baer, it passed 5-0.

Personnel:

Nothing to report.

Minutes July 9, 2014

Health and Safety:

Layton reported that she had been able to get in touch with the owners of the closed A I Gas station. They had hoped to have the property cleaned up by the end of the week. Mayor Rhodes advised that Sangamon County Public Health should be notified as food items remain in the building and there is no power. If it is not cleaned up by the end of the week, L. Rhodes will contact Flowers Sanitation about getting a dumpster delivered and will have his crew clean up the outside of the property and place a lien on the business. The owner of the old grocery store on the square has refused to pick up the letter that was mailed to him about cleaning up his property. Chief Harris will hand deliver it. A motion was made by Cronister and seconded by Layton to pass resolution 2014-002. The resolution is to enter into an agreement with the Springfield-Sangamon County Regional Planning to develop a hazard mitigation plan for the Village.

Community Development:

Layton will be meeting with the Village Attorney to try to finalize plans to demolish the abandoned houses on State Street. Mayor Rhodes reported that he was advised by the Village Attorney that the dispute between the landlord and tenant discussed at the last board meeting was a civil case and the Village should not be involved.

Building Grounds and Lights:

Hedges reported that the rollout of the new accounting and billing software is in progress. Parallel testing between the old and new systems is taking place before the new programs will be put in production. The old copier has not been returned. It will be about the same to ship it back to Konica, or just pay Konica for what it is worth. The Village will purchase the copier and find out if the Library of Senior Citizens Center would be interested in it.

Old Business:

None.

New Business:

Hedges pointed out that the sewer fund was losing money and the Board may need to look at the sewer rates as there are infrastructure repairs on the horizon.

Motion by Layton to adjourn at 6:53 p.m.

Randy Rhodes Rodney Molnar

Village President. Village Clerk