June 17, 2015

Board Meeting Minutes

Minutes June 17, 2015 Page 3458

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, June 17, 2015 at the Divernon Village Hall. Mayor Randy Rhodes called the meeting to order at 6:00 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Melissa Layton “Here”, Jim Copelin “Here”, Larry Baer “Here”, Derek Hedges “Here”. Also in attendance were Police Chief Barclay Harris and Jeremy Rhodes. Dianne Brenning was absent.

A motion was made by Hedges to approve the minutes of May 13, 2015. Baer seconded and the motion passed 4-0. Layton voting present.

A motion was made by Baer to approve the executive session minutes of May 13, 2015. Copelin seconded and the motion passed 4-0. Layton voting present.

A motion was made by Baer and seconded by Layton to approve the corrected minutes of May 27, 2015. The motion passed 4-0. Copelin voting present.

Baer presented the Village bills with a motion that they be approved, after the motion was seconded by Hedges, the motion passed 4-0.

Lana Swain of the Corner Bar was present. She is hosting an event on July 11, 2015. It is the Summer Thunder Tour Bike Night. There will be a live radio remote and she will have a band from 8:00 p.m. to midnight. She requested to have 1st Street between Kenney and Dodds closed off between 1:00 p.m. and midnight. The Board granted her request. Chief Harris will have extra officers on duty for the event.

Steve Bryant and Garrett McMorris of Good Energy LLP addressed the Board see if the Village would like to enter into a contract with them to provide electricity to the community. It would be similar to the contract two years ago with First Energy. After one year First Energy was no longer able to compete with Ameren and the contract was not renewed. Good Energy claims that they are a larger supplier and can offer rates lower than Ameren. The Board will get more information before proceeding.

Mayor Rhodes nominated Jamie Morgan to take over the open seat on the Board. Baer made the motion to approve Morgan. Hedges seconded and the motion was approved 4-0. Clerk Molnar then swore in Morgan and he was then seated on the Board.

Supervisors Reports:

Public Works:

Jeremy Rhodes reported that the Consumer Confidence Reports concerning water had been mailed out to all customers. The bid opening for oil and chipping of Village streets will take place at the Village Hall at 2:00 p.m. on Thursday June 18, 2015. The Ford F350 utility truck needs a new engine. Rhodes has a bid from Bob Ridings Ford to install a rebuilt engine for $14,389.00. A new F350 would run $31,000.00. The state bid for an F250 is $26,125.00. The Board asked Rhodes to get another estimate on engine replacement before moving forward. His crew has begun patching the streets to prepare for the oiling later this summer.

Police Report:

Chief Harris reported that the new cameras would be installed in the squad cars next week.

Minutes June 17, 2015 Page 3459

Committee Reports:

Economic Development, Zoning, TIF, Building Permits:

A motion was made by Hedges and seconded by Copelin to purchase fence to be put around the historic equipment at the former recycling site at a cost of $2921.90 from Pawnee Lumber. The motion passed 5-0. Village employees will install the fence. A decision was made to have the County move forward on the destruction of the dilapidated house on Lewis Street.

Public Utilities, Water, Sewer and Gas:

Baer will take over as the Village representative on the Sangamon County Electric Aggregation Consortium. The next meeting is scheduled for July 29, 2015. The Board has been discussing instituting meter fees. Several water meters are in need of replacement and a fee would be a way to cover the costs. This will be addressed at a meeting in July.

Finance, Personnel, Technology, GIS:

A motion was made by Layton and seconded by Copelin to approve Prevailing Wage Ordinance number 2015-006. The motion was approved 5-0.

Public Safety, Police, Health and Safety:

Nothing to report.

Public Works, Streets, Alleys and Sidewalks:

J. Rhodes and Molnar will attend the bid opening for the MFT program July 18, 2015.

Building Grounds and Lights, Parks, Recreation:

R. Rhodes reported that the blocks on the Welcome to Divernon sign need some attention. Layton will take a look at what needs to be done.

Old Business:

TIF attorney Kathleen Orr is working on the TIF agreement with developer David Catlin and will have it ready next week.

New Business:

A motion was made by Layton and seconded by Morgan to donate $50.00 to the Divernon Township Library’s Summer Reading Program. The motion passed 4-0. Baer voting present.

Motion by Layton to adjourn at 8:22 p.m.

Randy Rhodes Rodney Molnar

Village President Village Clerk