June 8, 2016

Board Meeting Minutes

Minutes June 8, 2016 Page 3518

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, June 8, 2016 at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 6:30 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Wayne Jones “Here”, Melissa Layton “Here”, Larry Baer “Here”, Dianne Brenning “Here”. Also in attendance were Superintendent Jeremy Rhodes and Police Chief Barclay Harris. Jim Copelin and Derek Hedges were absent.

A motion was made by Baer and seconded by Layton to approve the corrected minutes of May 25, 2016. The motion passed 4-0.

A motion was made by Brenning and seconded by Jones to approve the executive session minutes of May 25, 2016. The motion passed 4-0.

Brenning presented the Village bills with a motion that they be approved. After Baer seconded the motion it was approved 4-0.

Brad Cole, the executive director of the Illinois Municipal League was in attendance. He wanted to introduce himself to the Board, answer questions, and let the Board know what the League does for its member communities.

Illini Bank requested to use the Village Park and also applied for a special event liquor license for their annual customer appreciation picnic to be held on June 28, 2016. A motion was made by Layton and seconded by Brenning to approve the request and waive the fee for the license. The motion carried 4-0.

Supervisors Reports:

Public Works:

The Board approved a request from the Public Works employees to begin work an hour earlier during the summer months to get their day in while it is cooler. They will move back to regular hours in October. A motion was made by Jones and seconded by Layton to approve the request. The motion passed 4-0. Superintendent Rhodes reported that there is a natural gas leak on 1st Street which will require the replacement of three key valves. All are over 60 years old. The cost of the replacement will be $18,785.00. A motion was made by Jones and seconded by Layton to approve the bid. The motion passed 4-0. The sewer lift station on 3rd Street needs to have seals replaced. The parts have been ordered and the work will be done by Rhodes.

Police:

Chief Harris brought the Board up to date on the dog bite that the animal control officer received. The officer is a contract employee and is not covered under the Illinois Risk Management insurance. The Village will pay for the doctor bills. Harris and Jones will get together to determine how other communities handle this issue. The Village received a bill from the Sangamon County Animal Control Department for the previous year and a contract for next year. Harris will look over the itemized statement before it is paid. Officer Price is still on medical leave.

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Committee Reports:

Economic Development, Zoning, TIF, Building Permits:

Mayor Rhodes reported that an offer was made to purchase the closed service station on the north side of Brown Street, but the offer was rejected. The realtor handling the property has employed P.T. Cody to keep the grass mowed. Rhodes reported that he is working on a new procedure for handling commercial building permits. Once a new system is in place, the agreement with Sangamon County will be terminated. The Board will have TIF attorney Kathleen Orr amend the redevelopment agreement with David Catlin to push back the dates to have the old Vi’s tavern redeveloped by one year.

Public Utilities, Water, Sewer and Gas:

A meeting concerning the building of Hunter Lake will be held on June 14, 2016 at 5:00 p.m. at Meyers Law office. Representatives from the Villages of Divernon, Pawnee and the City of Virden along with attorneys and engineers will attend. Baer will represent the Village. The Board received a letter from the Otter Lake Water Commission which outlines a twenty five cent per 1000 gallon water rate increase in December for each of the next three years.

Finance, Personnel, Technology, GIS:

Nothing to report.

Public Safety, Police, Health and Safety:

Nothing to report.

Public Works, Streets, Alleys and Sidewalks:

Utility bills went out for the first time using the new Muni-Billing system. The meter fee and administration fee(gas line extension only) were inadvertently left off of the bill and will be doubled with the next billing. J. Rhodes reported the meter reading with the new electronic system was done in 90 minutes. R. Rhodes outlined the work to be done on sidewalks this year. $884.00 would come from the TIF Fund, while the remaining $17,910.00 would be paid from the Infrastructure Fund. No action was taken.

Building Grounds and Lights, Parks, Recreation:

Layton pointed out to the Board the Public Works employees have the park looking nice.

Old Business:

The annual prevailing wage ordinance as well as renewal of liquor and gaming licenses will be on the agenda for the next meeting.

New Business:

Mayor Rhodes informed the Board the he and a number of volunteers are working on a “Party in the Park” which will be held on Saturday September 17, 2016 from Noon to 10:00 p.m. Donations have been received to cover the cost of two bands. There will be some Illinois

Minutes June 8, 2016 Page 3520

Wineries with booths set up for wine tasting. Food will be supplied by Patsy’s on the Square and Wingo’s food truck. Details of the event are still being worked out. The plan is to keep things somewhat small for this year and see where it goes from there.

Motion by Baer to adjourn at 8:02 p.m.

Randy Rhodes Rodney Molnar

Village President Village Clerk