May 22, 2013

Board Meeting Minutes

Minutes May 22, 2013

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, May 22, 2013, at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 7:00 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Pam Cronister “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance were Police Chief Barclay Harris and Superintendent Larry Rhodes. Melissa Layton and Jim Copelin were absent.

A motion was made by Hedges to approve the corrected minutes of May 8, 2013. Cronister seconded and the motion passed 4-0.

A motion was made by Brenning and seconded by Baer to approve the executive session minutes of May 8, 2013. The motion passed 4-0.

A motion was made by Baer and seconded by Cronister to approve the minutes of the public hearing held on May 15, 2013. The motion passed 4-0.

Brenning presented the Village bills with a motion that they be approved after adding a bill from Flag World for $106.00. After Baer seconded the motion, it was approved 4-0.

David Catlin, co-chairman of the Divernon Homecoming Committee was present to request a special liquor license for the homecoming to be held on July 11, 12, and 13 2013. A motion was made by Cronister and seconded by Hedges to give the permit to the committee and to waive the fee. The motion passed 4-0.

Lyndsey Ward is in charge of the 5K race at the homecoming and brought a copy of the route by for the Village to approve. All participants will sign waivers.

Derek Bolden was in attendance. He informed the Board that he is considering buying the restaurant property on the southeast corner of the square to open a hydrographing business. He was informed the property is zoned for business and he would be in compliance.

Mike McEvers of Benton and Associates presented the Board with two options for oil and chipping the Village streets this summer. A motion was made by Baer to accept option 1 at a cost of $68487.00. After the motion was seconded by Hedges, it was approved 4-0.

Superintendent Report:

Superintendent Rhodes reported that new signs from the Sangamon County sign grant will be installed in June. He also reported that a new permit had been received from the Illinois Environmental Protection Agency that the sewer plant was in compliance. He also reported that the sewer plant will need some maintenance.

Police Report:

Chief Harris presented the Board with bids for cleaning the Village Hall. A motion was made by Hedges and seconded by Cronister to accept the bid from Stanley Steemer for $435.00. The motion was approved 4-0. Harris then presented the Board with options on a new vehicle. A motion was made by Cronister and seconded by Brenning to purchase a Chevy Tahoe as a new police vehicle at a cost of $35,998.52. The motion passed 4-0. A motion was made by Baer and seconded by Hedges to sign a maintenance agreement with Wireless USA for work on the

Village radios. The motion passed 4-0. A motion was made by Brenning and seconded by Cronister to send Harris to the annual Police Chiefs Conference at a cost of $625.00. The motion was approved 4-0. Harris reported that the annual PACT camp for children will be held in Petersburg from June 24-27. Three children will be attending. It will be paid for with donations.

Committee Reports:

Streets, Alleys, and Utilities:

Cronister reported that sidewalks have been measured for this summer’s sidewalk program. Mayor Rhodes will contact the Village Attorney regarding the closing of First Street between Dodds and Kenney for a band during the Ashley McCrady benefit.

Finance:

Nothing to report.

Personnel:

Nothing to report.

Health and Safety:

Nothing to report.

Community Development:

Nothing to report.

Building Grounds and Lights:

Hedges reported Banyon Inc. is unable to determine the cause of the discrepancy between the bank statement and the accounting system. Brenning will contact the auditor.

Old Business:

None.

New Business:

A motion was made by Cronister and seconded by Brenning to name Angela Bristow as the authorized agent for the Village for IMRF. The motion passed 4-0.

A motion was made by Baer and seconded by Hedges to donate $100.00 to the Masonic Lodge for use of their hall for the public hearing held on May 15, 2013. The motion was approved 4-0.

A motion was made by Hedges to go into executive session at 9:18 p.m. to discuss personnel.

The Board returned to open session at 9:31 p.m.

Motion by Layton to adjourn at 9:32 p.m.

Randy Rhodes Rodney Molnar

Village President Village Clerk

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