November 11, 2015

Board Meeting Minutes

Minutes November 11, 2015 Page 3482

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, November 11, 2015 at the Divernon Village Hall. Mayor Randy Rhodes called the meeting to order at 6:30 p.m. After the Pledge of Allegiance was recited by all in attendance, Mayor Randy Rhodes called roll: Randy Rhodes “Here”, Jamie Morgan “Here”, Jim Copelin “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance were Police Chief Barclay Harris, and Superintendent Jeremy Rhodes. Melissa Layton was absent.

A motion was made by Baer and seconded by Hedges to approve the minutes of October 28, 2015. The motion was approved 4-0 with the Mayor voting. Morgan and Copelin voting present.

Brenning presented the bills with a motion that they be approved after correcting a bill to A1 Lock for $357.00 instead of $347.00. After Baer seconded the motion it was approved 5-0.

Supervisors Reports:

Public Works:

Superintendent Jeremy Rhodes reported that all of the new water meters have been installed. It took about a week for installation. There are 16 water meters in basements that need to be moved outdoors, but the new system will be able to access them remotely. The pressure reducing valve on the water line from Route 104 has been installed and training on the installation is complete. Mike Bolash and Joby Wilson have both offered the use of their bucket trucks for the installation of Christmas decorations.

Police Report:

Chief Harris reported that Officer Price will be on leave beginning November 14 until sometime in January. New part time Officer Morgan has completed his training and has begun working. New part time Officer Palazzolla is in training and doing well.

Committee Reports:

Economic Development, Zoning, TIF, Building Permits:

The request for a commercial zoning and building permit will be addressed at a special meeting set for Saturday, November 14, 2015 at 8:00 a.m. There are no new updates on the closed service stations. Dan Hamilton from the Village Attorney’s office will be in attendance at the next meeting. Molnar will check on liens on properties at 333 and 609 South State Street.

Public Utilities, Water, Sewer and Gas:

The 2007 F350 Ford truck will be towed from Illiopolis to Divernon and put out for bid. The minimum bid will be set at $3500.00. Bids will be open at the first meeting in December.

Finance, Personnel, Technology, GIS:

A motion was made by Brenning and seconded by Baer to approve the annual Tax Levy Ordinance 2015-007. The motion passed 5-0. Treasurer Christine Nichols reported that the Village’s share to IMRF will remain the same for the coming year.

Minutes November 11, 2015 Page 3483

Brenning made the motion for the following: the bill to Illinois Risk Management is to be paid in two installments, $21,551.35 on November 20, 2015 and $21,551.34 on May 13, 2016 and is to be paid from the Gas, Water, Sewer, Police and General funds. In addition, the recent bill for the new truck should be moved from the Sewer fund and be paid in equal parts from the Sewer, Gas, Water and General funds. The motion was seconded by Baer and approved 5-0.

Public Safety, Police, Health and Safety:

Nothing to report.

Public Works, Streets, Alleys and Sidewalks:

Nothing to report.

Building Grounds and Lights, Parks, Recreation:

Nothing to report.

Old Business:

Liquor license background checks were addressed. It was discussed that beginning in July of 2016 that licenses would be renewed annually instead of semi-annually. The fee structure will need to be adjusted accordingly.

New Business:

Baer reported that beginning December 1, 2015 rates for employee health insurance will increase by six percent. A motion was made by Brenning and seconded by Copelin to purchase a 1/8 page ad in the Auburn High School yearbook. The motion passed 5-0. A motion was made by Copelin to approve resolution 2015-003. The resolution is to appoint Jake Rettberg to a six year term on the Otter Lake Water Commission. After the motion was seconded by Morgan, it carried 5-0. Mayor Rhodes pointed out that the annual TIF meeting is to be scheduled for some time in December.

A motion was made by Copelin to go into executive session to discuss personnel at 8:08 p.m.

The Board returned to regular session at 9:04. p.m.

A special meeting will be scheduled for Saturday, November 14, 2015 at 8:00 a.m. The agenda will consist of a zoning and building permit request and an executive session to discuss personnel.

Motion by Baer to adjourn at 9:06 pm.

Randy Rhodes Rodney Molnar

Village President Village Clerk